Executive Secretary/PA – CY11903

Almond Recruitment, on behalf of our client, a highly respected International Metal trading firm, are currently looking for Executive Secretary/PA to join their office in Limassol. Our client holds a great reputation within the industry, offering services to international and private clients. If you want to be part of a highly trained professional firm dedicated to high standards of client service, please get in touch.

Responsibilities

• Acting as a first point of contact: dealing with correspondence, emails, phone calls, manage and maintain the MD’s diary and all business and travel requests.
• Responsible for all Travel Arrangements of the Management: travel reservations, accommodations, tickets for domestic or foreign travel by air, rail, or other means of transportation. Booking hotels, handling accommodations, etc
• Ensure busy diary commitments, papers, travel arrangements, visas and accommodation are managed effectively including producing a daily folder with diary, necessary papers etc. and troubleshooting problems
• Process Management’s orders (luxury items, general shopping etc) through email, online sites or telephone calls. Track shopping packages and assist with replacement of orders and exchanges.
• Screening phone calls, enquiries, and requests, and handling them when appropriate
• Ensure guests of the Company are well taken care of (accommodation, transportation etc.)
• Provide a service that is in line with the MD’s work habits and preferences.
• Devising and maintaining office systems, including data management, and filing

Requirements

• A minimum of three years PA/secretarial experience at a senior level
• Holder of IATA certificate is a must
• Excellent command (fluent) of English language
• Experience in travel arrangements: flights, hotels, transportation.
• A good deal of common sense, etiquette and an ability to think on one’s feet
• University degree relevant to this position will be considered an advantage
• Good computer literacy (MS Office, Excel, PowerPoint) and professional telephone manners
• Excellent organizational skills, communication skills, both verbal and written
• Proven ability to work under pressure and to tight deadlines
• Well presented – Highly personable – Flexible and mature approach with ability to work unsupervised
• Able to travel for short periods if required

Benefits

• Competitive salary
• 13th Salary and annual salary review
• Flexible working hours, Friday half -day
• Provident Fund
• Monthly food allowance
• Private medical Insurance
• Private Medical Insurance
• 21 days annual leave and additional sick leave days
• Month events, celebrations, outings, team bonding activities

To apply for the vacancy please send your CV to jobs@almondrecruitment.org quoting reference CY11903

*Almond Recruitment is a professional recruitment agency run by a team with over 30 years international experience. Feel free to search and apply for job vacancies confidentially in Cyprus or Malta or get in touch with us and benefit from our experience. By sending us your CV, you are giving Almond Recruitment consent to contact you with any current or future job opportunities. CVs are held in the strictest of confidence.